Cleaning, Sanitizing and Hygiene
While we have always prioritized the cleanliness and hygiene at camp, the following additional measures will be implemented at Lokanda this summer:
• Increase the frequency and perform deep cleanings of shared surfaces and indoor facilities;
• Use of electrostatic sprayers, steam and other tools to help us efficiently keep areas clean and disinfected;
• Additional hand sanitizing points placed throughout camp;
• Additional hand washing stations;
• Hiring additional housekeeping staff for the summer;
• Require frequent handwashing and sanitizing throughout the day;
• As always, our kitchen and Dining Hall will be cleaned and disinfected after each meal as well as utilizing disposable plates and utensils;
• Wherever possible, we will eliminate contact with high-touch surfaces (ex. propping a door open or lid-free garbage cans, etc.).
Our Camp Environment / Visitors and Leaving Camp
This summer we will have a more controlled campus at Lokanda in order to mitigate risk and keep our camp community safe. This could mean that our campers and staff would need to remain on camp grounds throughout the summer and if that were the case Visiting Day, Rookie Day, Trips and Intercamp Tournaments could be modified or suspended. We may also need to limit access to camp to only essential service providers (eg food service delivery, etc.) following strict safety protocols.
Ultimately, the final decision of what our controlled campus will look like will be made in the next several weeks with the utmost concern for camper and staff safety.
We are considering low-risk, low-contact trips to local parks, hiking trails, private movie theatres and rafting.
Our camp programming will be top notch, including more in-camp tournaments, traditional camp activities and even more special events!
Testing is going to be key for us to establish a safe environment at Lokanda this summer. All of our campers and staff will be required to undergo our testing protocols.
To accomplish this, we have partnered with East Coast Health Logistics (ECHL) to provide our families with a white glove concierge testing service. ECHL will collect a $150 registration fee for each camper and this will cover all testing costs (3 PCR and 1 Rapid Test) associated with their service including co-pays and unreimbursed insurance costs.. Please understand that this fee covers all administrative costs of ECHL in setting up a website portal for our camp as well as coordination, tracking, communication, and execution of the large numbers of tests being conducted both in your hometown and up at camp. Additionally, while ECHL will submit PCR testing costs to your health insurer, rapid tests are not reimbursed and there has been push back from insurers who are denying reimbursement for clearance and/or surveillance COVID testing. Our contract with ECHL makes clear that families will not have any additional costs for any unreimbursed insurance claims.
All Lokanda campers will be required to utilize East Coast Health Logistics for this mandatory testing protocol to attend camp this summer.
ECHL will also be handling our extensive staff testing program.
Every camper and staff member at camp will be tested regardless if they have received the COVID Vaccine.
Our testing approach is as follows, with our goal of having 3 PCR tests done all with negative results:
PRE-CAMP TESTING: All of our campers and staff will be required to test negative to a COVID-19 PCR test result which will be obtained during the week before camp begins. ECHL will provide multi-location, multi-day testing sites for our camp families. ECHL will provide the results to both the families and Camp Lokanda.
ARRIVAL DAY TESTING: Before entering camp, ECHL will conduct both a Rapid Antigen and a 2nd PCR COVID test for each camper. These tests, together with a health screening (temperature checks and a COVID-19 Symptom and Exposure Assessment), will allow us to confidently allow campers to enter Camp Lokanda.
The Rapid results will be shared immediately with the families and Lokanda and the PCR test results will be available within 24-36 hours.
IN-CAMP / POST-ARRIVAL TESTING: All campers and staff will have their 3rd PCR test on the 5th day of Camp. As was done previously, the results will be shared with the families and Camp Lokanda should be available within 24-36 hours.
ALL campers will be required to be tested. The only way to achieve our goal is to test everyone. We do understand that there may be exceptions, such as a recent COVID infection and we are working our Pediatric Infectious Disease specialist on our Medical Advisory Team to best determine how to address this.
With regard to the specific type of COVID tests, we are constantly monitoring all of the specific types of tests that are available, and also some that will be available closer to camp, so this is subject to change. As we approach our testing dates, we will communicate the type of test that will be administered, but please understand that it is important that our entire camp community receive the SAME tests.
PCR tests: The PCR tests will be the shallow nasal swabs and will not be the deep nasal swabs that can be uncomfortable to the patient.
Rapid Antigen Tests: The Rapid Antigen tests will be administered on arrival day and provide test results within 5 minutes.
DURING CAMP: Please note that during camp, we will continue to screen and monitor our campers and staff. In the event that a camper or staff show symptoms consistent with COVID-19 at any point throughout the summer our Health Center will administer Rapid Antigen Testing and/or a PCR Nasal Swab Test. Camp Lokanda has CLIA Laboratory certification and will have both a Rapid and PCR testing machine on site in our Health Center.
Saturday, June 26th is our first day of camp and we are looking forward to our full 7 week summer!
Arrival Location: Parents will first come to George Ross Mackenzie Elementary School located at 1045 Proctor Rd, Glen Spey, NY 12737 (just 2 miles from camp). At this location campers will get their COVID-19 tests by East Coast Health Logistics (ECHL).
An initial Health Screening will be given by our Health Center Staff before campers will proceed to camp with their parents.
Arrival Time: In order to ensure a smooth process for our campers, arrival times will be staggered by last name as indicated below. Families can arrive at the George Ross Mackenzie Elementary School any time within their arrival window.
Last Name Starts with:
A-D 10am -11am
St-Z 3 pm-4pm
Some Important Details:
Campers will drive to camp only with members of their own household unit. Carpooling is not permitted.
We will have bathrooms available upon arrival at Mackenzie Elementary School.
After getting cleared at Mackenzie Elementary School, parents will drive their campers just 2 miles to the camp. Upon arrival at camp, parents will remain in their car and campers will be greeted by their counselors at the Camp Entrance who will take the campers to their bunk. You can give your child lots of hugs right before you leave Mackenzie Elementary School to head up the road to camp.
Only one small bag is permitted to be brought on Arrival Day. Plastic drawers will need to packed in camper trunks and come through our Camp Trunk Delivery service. We will not accepting any trunks, drawers or any other items at the drop off.
No food, drink or snacks can be brought into camp
Epi-pens will be collected and brought to the Health Center. No other medication can be brought on Arrival Day.
Cell Phones and charges (for Lower Teens, Upper Teens and CITs only) will be collected upon arrival.
Campers will return home via camp buses, as scheduled, on August 14th.
Social Distancing, Masks and Meals
At the beginning of camp, campers will travel in pods. Inside the bunk where campers are considered a pod or "family unit" campers will not need to wear a mask much like in their homes. During this time (the beginning of camp), campers still will enjoy all of the traditional activities that they have always done in their first week. They will jump in our waterpark, swim in the pools, play on the fields, rinks and courts as well as enjoy our arts and adventure programs. There will be ample space at each location (so much outdoors space). We expect to be able to return to regular programming after this first week. Outdoor programs will take place with friends from outside of the smaller pods while maintaining a physical distance or wearing a mask. These protocols would be considered our tightest forms of mitigation early in the summer. Once negative tests are received (within our 1st week) our phases should then progress towards increased interactions between divisions and co-ed events and opportunities for full camp events as well. The better we adhere to early protocals in the initial phases, the sooner we can open up to our traditional experience at camp.
We ask you to send a 50 pack box of 3-ply disposable masks with your camper. Additional fabric mask are allowed but not necessary. No gaiters, bandanas nor face shields.
We are fortunate to have a large and a very well ventilated dining facility with many windows, doors and 2 very large commercial overhead fans (BAF's- Big Ass Fans). We can easily stagger our indoor dining and reduce seating capacity by 50% so that tables can be socially distanced. We have a large outdoor covered dining pavillion and have added for this summer additional tenting for dining and many more picnic tables. Every contact surface will be thoroughly cleaned after each meal. We are looking at every aspect of our meal service plan and making any changes necessary to ensure campers will have the great Lokanda menu they are used to and to ensure that it will be delivered in the safest way.
We are increasingly aware of how much camp is needed more than ever for all of us. We will all need to disconnect from our devices and get back to socializing in the best environment, CAMP!!
While we are fortunate that most of Camp Lokanda's programming already utilizes our vast outdoor spaces and open air pavilions, we have purchased additional tents, picnic tables and coverings to allow us for even more flexibility. This gives us the ability to ensure outdoor fun all summer; rain or shine!
Our traditional Lokanda-only leagues and tournaments will continue and we are organizing many other special events and campus appropriate activities to ensure that this summer is exciting and fun!
We need to make sure that our awesome staff have a safe, fun and rewarding experience at camp as well. Should we have a more controlled campus this summer, it would mean that staff time off will be spent in camp, rather than outside. In addition to our on-site staff lounge, we are creating space within Lokanda for our staff to recharge, relax and spend time with their peers during their time off.
Our staff will follow the same testing protocols that our campers follow, including pre-camp COVID-19 PCR testing, upon arrival COVID-19 PCR testing, and a 3rd COVID-19 PCR test prior to the arrival of the campers. Additionally there will be a quarantine period at camp prior to the campers' arrival (with social distancing and safety protocols in place).
All camp staff are eligible for the COVID-19 vaccine and our Leadership Team is already fully vaccinated. We are strongly recommending vaccination to our staff prior to the summer and have provided proof of employment to all our staff members to aid in securing vaccination appointments. We are also happy to share that we have already received proof of immunization for many of our hired staff. We anticipate that by the summer the vast majority of our staff population will be vaccinated prior to camper arrival. Given recent information released by the CDC, widespread COVID-19 vaccination will significantly reduce the risk to camp this summer.
After careful consideration and thought, we have made the difficult decision not to host our traditional in-person Visiting Day. This decision was made in the best interests of the health and safety of all of our campers and staff. Please know that we are working on plans that allow our campers to connect with their families so that you will be able to virtually visit them and meet all of their counselors and friends. We also know how much the kids look forward to their “Visiting Day food” so we will make sure they don't miss out by providing them with special food that they will love!
Camp Lokanda will have both a doctor and multiple nurses present at camp 24/7. This summer we have increased our nursing staff to provide additional support for COVID procedures and have focused on hiring nurses who have experience working with COVID patients over the past year.
Camp Lokanda has been certified by the FDA as a CLIA-Waved Clinical Lab which will allow us to have testing capabilities on site at our Health Center. In the event that a camper or staff show symptoms consistent with COVID-19 at any point throughout the summer our physician will administer Rapid Antigen Testing and/or a PCR Nasal Swab Test as part of the health screening. Parents will be contacted if their camper has a suspected case of COVID and will be provided with the results.
We will maintain consistent contact with local health facilities and the NYS Department of Health and will have all necessary PPE in accordance with all guidelines. All of our Health Center Staff will be vaccinated.
Camp Lokanda's Expectations prior to the start of Camp (June 26th)
One of the most important mitigation strategies for a successful summer relates directly to the behaviors and movements of campers and staff members in the 10 days prior to their arrival at camp.
In order to mitigate the risks of COVID being brought into camp we will ask all campers and staff to take additional safety measures in the two weeks prior to their arrival. We will continue to review the latest data and guidance from public health officials, but this will be a time to be especially diligent about avoiding crowded spaces, refrain from attending large gatherings, leisure travel, sports tournaments and exposures outside your normal co-hort. While we are aware that school may still be in session for many, campers attending in person school should be wearing a mask at school and practicing physical distancing while in school. Our campers and staff will also need to complete a daily health screening prior to their arrival at camp. We will communicate the specifics as camp approaches.
Our Lokanda community will need to work collectively and diligently in the 2 weeks prior to camp so we can all enjoy a healthy, safe and awesome summer!!
What if my camper tests positive for COVID-19?
If your child tests positive on their PCR test taken prior to arrival he/she will not be cleared to arrive at camp on June 26th and would need to isolate at home according to the CDC, NY State and Camp Protocals. Before the camper arrives at camp, parents must submit a “documentation of recovery” from your child’s pediatrician. This document from your pediatrician attests that a patient with COVID-19 has met the CDC guidelines for ending quarantine and is medically cleared to attend camp. Our Camp Physician will also need to clear the arrival of the camper.
If your camper tests positive on any subsequent PCR test (arrival day, or anytime thereafter) we will call you immediately and your camper will be comfortably isolated at camp until your arrival. All campers who test positive will need to be picked up within 12 hours, and can return to camp following isolation at home according to the CDC, NY State and Camp Protocals. Before the camper returns to camp, parents must submit a “documentation of recovery” from their pediatrician. This document from your pediatrician attests that a patient with COVID-19 has met the CDC guidelines for ending quarantine and is medically cleared to attend camp.
Camper families that live further away from camp will need to establish a more local person that can pick up their camper, in the event of illness. Your child will be comfortably isolated and cared for by our medical team until your arrival.